BentoBox Online Ordering: How to Use The Otter Integration
Edited

When using our Otter integration for BentoBox Online Ordering, the items from the menu(s) you choose from Otter will sync with BentoBox, the online order will print to your Otter or  POS system (depending on how your Otter account is configured), either immediately or when prep is required. With order data in your Otter system, reporting is centralized and your team does not need to actively manage orders in the BentoBox platform; they can be all managed from your Otter or POS system (depending on how your Otter account is configured).

Note: When setting up this integration, we recommend to turn off your store temporarily or going through these steps outside of your operating hours. Once you connect Otter any Online Ordering menus previously set on BentoBox will disappear and your Otter menus will sync with the platform and the synced items from Otter and you will need to take a look through your newly synced menu imported from your Otter system to be sure it all looks as it should.

Getting Started with the Otter Integration

If you are interested in integrating your BentoBox online ordering platform with Otter, visit https://www.tryotter.com/referral/bentobox. If you need help, check out Otter’s help center or reach out to hello@tryotter.com for assistance. Be sure to include:

  • Your name, email, and phone number

  • Restaurant Name and address

  • Do you currently have an account with Otter?

  • Which POS are you currently using?

Once we receive this information from you we can begin the process of provisioning your account for the integration.

Configuring the Otter integration for your account

Once your account has been provisioned for the Otter integration, a BentoBox team member will be in touch to confirm you are ready to complete the setup.

Creating BentoBox Fees and Items in Otter 

IMPORTANT: If you are integrating a POS through Otter, in order for BentoBox Fees to integrate with the Otter system, those active fees (service fee, custom fees, and COVID fees) should be created as items within your Otter menu. You may not be using all of the available fees within BentoBox, but any active fees must be recreated in Otter. This Integration cannot support percentage based fees. Only Flat Fees are supported.

  • Create a category within the Otter menu named BENTOBOX Fees.

    • Sign in at manager.tryotter.com/

    • Choose the desired menu

    • Select the Categories tab

    • Add Category and name it BENTOBOX Fees

  • Create any active BentoBox fees as items using the specific naming conventions within the grid below. NOTE: You only need to create corresponding items in Otter for the following fees you are using within BentoBox:  Service Fee, COVID Fee, Custom Fees. Any delivery fees can be created and managed only within BentoBox.

Item Name

Offered On

Item Price

Pricing Options

  BENTOBOX COVID Fee

Only toggle On BentoBox

  $1.99

Price Set for all

  BENTOBOX Service Fee

Only toggle On BentoBox

  $0.99

Price Set for all

  BENTOBOX Custom Fee - Name of your Custom Fee

Only toggle On BentoBox

  Varies, by location. Can be any $ amount

Price Set for all

 Connecting and Activating the Integration in BentoBox

  • Log in to your BentoBox account

  • After logging in to BentoBox, navigate to SETTINGS > Integrations > Online Ordering > Otter, and press Connect

  • From here, in the pop-up screen, use the dropdown menu to select the correct BentoBox location that you wish to integrate with your Otter POS system

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    Otter ID added being activated

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    Active Order Integration

Confirming your menu in BentoBox and setting hours at the location level

After you have activated the Otter Integration within BentoBox, you will need to take a look through your newly synced menu imported from your Otter system to be sure it all looks as it should.

Adding your Menu to your Location Settings and Turning on Online Ordering

Once your menus are set up using your Otter items, you must now navigate to your location settings and create hours for your various online ordering options.

Here is another BentoBox help article that shows you how to set up your location with the settings you need to get your Online Ordering store back up and running. Follow this link for location settings and this link for menu hour settings; let us know if you have any questions.

Deactivate or Remove Connection to your Otter POS System

In the event you need to Deactivate or Remove Connection to your Otter Integration, you can do so in the BentoBox platform.  This does not affect your settings in Otter, and if you wish to remove BentoBox as a partner in Otter, you must do so from your Otter system.

How to Deactivate the connection to your Otter System

By performing the Deactivate function, you will turn off the active connection between BentoBox and Otter, but BentoBox will maintain your Otter menu items, your Otter ID, and associated details, however you will no longer be able to see them or use them. Allowing this action, you can reactivate and enable the integration at a later time and BentoBox will hide your non-integrated details and display your integrated details.

  1. Log in to your BentoBox account

  2. Navigate to BentoBox, navigate to SETTINGS > Integrations > Online Ordering > Otter, and press Manage. From here you will press the DEACTIVATE button

  3. Press the CONFIRM button on the pop-up, confirming you wish to perform this action, which will leave the various data points, hiding them from display, and redisplay your previous manually created data (items, settings) and allow you to operate without a POS connection/

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    How to deactivate the Otter integration